Pharmacy Services Materials Coordinator – St. Elizabeth Youngstown Hospital

The Pharmacy Services Materials Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage. This position works to ensure proper accountability of all drug receipts and transactions are maintained in compliance with Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable. 

Essential Job Functions

• Collaborates with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases

• Works with authorizing pharmacist at site to complete controlled substances orders in Controlled Substance Ordering System (CSOS) and on Drug Enforcement Administration 222 forms and ensure proper documentation for ordering narcotics

• Provides oversight and guidance in ensuring appropriate compliance toward perpetual inventory system

• Monitors outdated items and process returns accordingly

• Coordinates annual/other required physical inventory procedures

• Collaborates with accounts payable to ensure timely processing and reconciliation of invoices

• Aligns purchases to system contracts, programs, and initiatives

• Partners with both system and local pharmacy teams to establish plans and processes around current drug shortages

• Processes and authorizes payment for all invoices for merchandise received or credited per established procedure

• Manages pharmacy inventory documentation for compliance with Drug Supply Chain Security Act and 340b requirements

• Provides guidance to pharmacy waste and charge discrepancy tracking process

• Assists local pharmacy staff with day-to-day operations

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

• Possess and maintain registration or licensing as necessary to operate as a Pharmacy Technician in the state in which employed. This may include national pharmacy technician certification and/or registration if site or state requires the pharmacy materials coordinator to perform any activities restricted to certification requirements. (Current certification/licensing required; if not currently certified/registered, must obtain within 12 months of employment.)

• CPhT (preferred)

Education

• High school diploma (required)

• Bachelor’s degree (preferred)

Work Experience

• 2 years of pharmacy field or materials management experience (required)

Skills

• Attention to detail

• Critical thinking

• Written Communication

• Teamwork

• Contracts

• Inventory

• Drug Supply Chain Security Act

• Pharmacy Technician

• Ordering

• Approvals

• Pharmaceutical Products

• Supply Chain

• Invoices

• Inventory Planning

• Purchase orders