ResponsibilitiesThe incumbent is responsible for the effective functioning of 190 academic actions and related activities for the Department and
maintains academic rapport at all Department locations, including Westwood, Santa Monica, Martin Luther King, Jr. Community
Hospital, LA-Orthopedic Institute for Children, and the Department’s community-based imaging facilities.
S/he manages Academic Personnel actions and activities related to academic appointments: recruitment, dossier preparation and analysis for appointments, merits, promotions, and other faculty reviews according to University policies and procedures.
S/he stays abreast of administrative issues related to complex regulatory requirements pertaining to academic and faculty appointments, including visas, mentoring, proctoring and teaching evaluations and guides the Committee on Appointments, Merits and Promotions (CAMP).
Will supervise 2-3 staff members within the Department
Qualifications1. Organization and management skills and abilities for compiling dossiers, bibliographies
and all large volumes of materials within an established system with careful attention to
detail pertaining to academic actions.
2. Excellent written communications skills to compose and edit letters, memos and other
correspondence using proper grammar, punctuation, spelling and syntax.
3. Demonstrated experience in working with, applying, and interpreting UCLA’s academic
personnel policies and procedures.
4. Knowledge of the UC Academic Personnel Policies and the UCLA “CALL”.
5. Ability, skill and knowledge to actively participate and carry forward appropriate
departmental academic programs, goals and objectives.
6. Working knowledge of UCLA’s on line Employee Database and Payroll system.
7. Knowledge of UCLA medical staff and medical group policies and procedures.
8. Excellent analytical skills with ability to review detailed work.
9. Ability to supervise other staff effectively and delegate responsibilities appropriately.
10. Interpersonal skills to establish and maintain cooperative working relationships.
11. Ability to handle sensitive materials and confidential information with discretion and
12. Strong communications skills to elicit cooperation from faculty in coordinating
schedules and deadlines.
13. Ability to work independently with minimal supervision.
14. Ability to handle multiple tasks simultaneously and skill in setting priorities to meet
15. Working knowledge of medical and scientific terminology.
16. Demonstrated excellent working knowledge of the personal computer.
17. Skill in using PC, web-based and mainframe systems, such as QDB, FPM, EDB, and OTR,
and with Microsoft Office Suite software applications to produce correspondence, mail
merges, database information, spreadsheets and custom reports.
18. Works effectively with coworkers, customers and others by sharing ideas in a
constructive and positive manner, listening to and objectively considering ideas and
suggestions from others, keeping commitments, keeping others informed of work
progress, timetables and issues; addressing problems and issues constructively to find
mutually acceptable and practical business solutions; addressing others by name, title
or other respectful identifier; and respecting the diversity of our work force in actions,
words and deeds.
19. Bachelor’s degree in a related field and 6 years of experience in administrative analysis
or field relevant to this position, or an equivalent combination of education and experience.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.